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Mastering AWS Step Functions: A Comprehensive Guide for Beginners

This article serves as an in-depth guide that introduces AWS Step Functions, their key features, and how to use them effectively.
Apr 2024

Every complex system is the result of the orchestration of multiple subsystems. Building and maintaining such a system remains a common challenge, especially when dealing with cloud infrastructures.

Fortunately, a variety of tools have been developed to streamline the orchestration of workflows, regardless of complexity level. Among these tools, AWS Step Functions stands out for its utility and numerous benefits.

This article focuses on how to use Step Functions to orchestrate workflows within the AWS Cloud. It starts by exploring what step functions are, along with their benefits and key features.

Then, it guides through the steps of getting started with Step Function, from setting up one’s AWS environment to exploring the interface. Building on this foundation, it walks through the step-by-step process of creating and deploying a real-world workflow.

What are AWS Step Functions?

AWS Step Functions is a serverless orchestration service designed to facilitate the creation of visual workflows, enabling seamless coordination of AWS Lambda functions and other AWS resources.

Its integration capabilities are extensive, supporting connections with Amazon EC2, Amazon ECS, on-premise servers, Amazon API Gateway, and Amazon SQS queues, to name a few. This ensures that workflows can be comprehensive and interact with a broad ecosystem of AWS services.

The versatility of AWS Step Functions makes it suitable for a wide range of applications. Whether it's managing the fulfillment of orders, processing data, powering web applications, or orchestrating any complex sequence of tasks, Step Functions provides a robust solution for workflow automation and management.

Key Features and Benefits

Before diving into the technical aspects of AWS Step Functions, let’s explore its main features and benefits.

Key features

Step Functions provides a variety of features to streamline the creation and management of workflows, and the major ones are highlighted below:

  • HTTPS Endpoints Integration: This allows workflows to invoke any web service that supports HTTPS to facilitate the integration of a variety of web APIs into user processes.
  • Distributed Component Coordination: This feature makes it possible to coordinate the components of distributed systems, which is crucial for complex, multi-service applications.
  • Built-in State Management: By meticulously monitoring the progress of each workflow execution, this capability preserves users’ applications’ state through their execution while managing the data transferred between the workflow steps.
  • Human approval: Humans in the loop are crucial to any automation. This feature offers a mechanism to include human intervention in an automated workflow for manual approvals where necessary.


The key features of AWS Step Functions provide developers and organizations with multiple benefits to improve their operational and development workflows.

For Developers

For Organizations

  • Developers are provided with a user-friendly, and a low code platform to efficiently design complex workflows, significantly simplifying the development process.
  • The scalability feature of AWS Step Functions relieves developers from the burden of infrastructure management.
  • The built-in error handling and state management leads to the overall reliability and robustness of the applications.
  • Step Functions’ ability to reduce manual intervention and optimize resource usage can lead to considerable cost savings.
  • Quickly designing and executing workflows can shorten development cycles, enabling faster deployment of additional features and products.
  • The automated and error-handling features increase reliability and reduce human error for a more efficient business process.

Real-world Examples and Case Studies

Based on the above features and benefits, there is no doubt that Step Functions can play a critical role across various domains, enabling businesses to design, automate, and efficiently scale their workflows.

This section focuses on exploring examples of how different industries use AWS Step Functions to be more competitive, innovative, and efficient.

Microservice Coordination

Organizations with architectures composed of microservices often leverage AWS Step Functions to manage the interactions between these services.

A retail company, for instance, might deploy Step Functions to orchestrate steps that process user authentication, stock management, payment processing, and order dispatching, ensuring a cohesive shopping experience.

Security and IT Operations

AWS Step Functions can be used to automate repetitive tasks such as security checks, system updates, and compliance verification.

For instance, in IT security, Step Functions can be used to design incident response workflows, thereby reducing human error and response times by systematically managing each phase from initial alert to issue resolution.

Data Workflow and ETL Processes

For data-heavy enterprises, AWS Step Functions can orchestrate data processing and ETL tasks. This could involve workflows for data extraction from multiple sources, transformation into a consistent format, and loading into analytical platforms or data lakes.

An analytics firm, for instance, may implement Step Functions to automate its data pipeline, ensuring efficient handling of data for making strategic decisions.

Machine Learning Operations

Step Functions is also beneficial in the operational aspect of machine learning, including processes such as data preparation, model training, evaluation, and deployment.

A healthcare technology firm might use Step Functions to manage the pipeline for periodic retraining of its diagnostic algorithms, maintaining its models' performance as new data becomes available.

Media Processing Pipelines

In media and entertainment, AWS Step Functions can be used to orchestrate complex media processing workflows, including video encoding, image processing, and content analysis.

A media company could apply Step Functions to ensure that new content, once uploaded, automatically triggers format conversion, thumbnail extraction, and metadata enrichment before being published.

Getting Started with AWS Step Functions

Later sections in this article cover the combination of Step Functions with other AWS services. It is then necessary to understand the basics of Step Functions before dealing with advanced concepts.

The goal of this section is to aid in getting started with AWS Step Functions, from understanding the building blocks to navigating the AWS Step Functions interface.

Building Blocks of Step Functions

Every system or module is a combination of multiple subcomponents, and so is Step Functions. Step Functions is based on the following blocks: (1) state machines, and (2) tasks.

Let’s understand these concepts through an example.

  • State Machines: A workflow that defines the sequence of events, conditional logic, and the overall flow of execution of tasks. In a nutshell, a state machine could be defined as a workflow.
  • Tasks: An action that performs a specific action. It takes an input and generates an output. An example can be querying a database, making an API call, or invoking a Lambda function, to name a few.

Consider a use case that performs a daycare registration process using AWS Step Functions. Before diving into the process of leveraging Step Functions, let’s understand the overall steps:

  • Collect Registration Information: the first step in the process is to collect registration information from parents. This could be done through a web form, but we are using JSON in our use case. A Lambda function is triggered when submitted, the Lambda function then passes the registration information to the next step in the workflow.
  • Verify Registration Information: The next step is to use a Lambda function that verifies the registration information. It checks that all required fields are filled out and that the child’s age is within the acceptable range for the daycare. If the verification is successful, the workflow proceeds to the next step. If not, an error message is returned to the parents.
  • Check Availability: once the registration information is verified, another Lambda function checks the availability of spots in the daycare. If there is availability, the workflow proceeds to the next step. If not, a message is sent to the parents informing them that the daycare is full.
  • Confirm Registration: the final step is a Lambda function that confirms the registration and sends a confirmation message to the parents. This includes details about the start date and fees.

This workflow has a State Machine with four main tasks, all self-explanatory.

  • checkInformation
  • checkAgeRange
  • checkSpotsAvailability
  • confirmRegistration

Daycare Registration workflow using AWS Step functions.

Daycare Registration workflow using AWS Step functions

Building Your First AWS Step Function

The above sections provided more theoretical knowledge, and this one dives into the technical aspects, starting from the prerequisites for using Step Functions, to implementing an end-to-end workflow and deploying it.

Prerequisites to Implementing Step Functions

Before diving into the details of the use case, let’s first go over the prerequisites required for a successful implementation:

  • AWS account: needed to access AWS services, and one can be created from the AWS website.
  • Basic knowledge of AWS Services: Familiarity with AWS Lambda and Amazon Simple Notification Service (SNS) is necessary for the scope of this use case.
  • Knowledge of JSON: A basic understanding of JSON is required to understand the input and output data format.
  • AWS IAM: An understanding of AWS Identity and Access Management (IAM) is necessary to set up the correct permissions for the Lambda functions being used.
  • Coding Skills: Basic coding skills in Python are necessary to write the Lambda functions.

Let’s start with the exploration of the Step Function interface. This is achieved by considering the following four main steps after logging into your AWS account:

  • Type the “Step Functions” keyword in the search bar from the top.
  • Choose the corresponding icon from the results.
  • Hit the “Get Started” icon to start creating the first step function.
  • Finally, since we want to create our own state machine, select the “Create your own” tab.

Four main steps to access a Step Function interface

Four main steps to accessing a Step Function interface

After the fourth step, we can start designing the state machine with the help of the “Design” tab, which contains three main functionalities: “Actions”, “Flow”, and “Patterns.”

The three main components of the "Design" tab

The three main components of the "Design" tab

  • Actions: These correspond to individual operations that can be performed within a workflow, and they correspond to specific AWS services, such as invoking a Lambda function, publishing a message to SNS, running a task on ECS, or starting a job in AWS Glue.
  • Flow: This represents the control flow constructs that dictate the execution path of the state machine. Elements like "Choice" for branching logic, "Parallel" for concurrent execution paths, "Map" for iterating over a collection, "Pass" as a no-operation or state data enricher, "Wait" for time delays, "success" to end a workflow successfully, and "Fail" to end it due to an error is all part of the workflow's flow control.
  • Patterns: These are pre-defined templates or best practices for common workflow scenarios, making it easier to build complex state machines. Patterns could involve data processing tasks specific to handling S3 objects, JSON files, CSV files, or general-purpose patterns like a job Poller for orchestrating asynchronous job execution.

Creating the Workflow

The initial workflow aimed to provide a general overview of the main components of the state machine. This section reviews the implementation process.

To do that, we need four lambda functions, each one corresponding to a specific task.

The following seven steps highlight all the necessary steps to create a lambda function. The creation process is the same for all four; the only difference remains in the content of those functions.

The overall code of the article is available on the GitHub page. Even though the code is easy to understand, it is highly recommended that you follow the whole content of this article for a better experience.

7 main steps to create a Lambda Function

7 main steps to create a Lambda Function

After the completion of the seven steps, the following window should appear, showing important information such as:

Details of the checkInformation lambda function

Details of the checkInformation lambda function

Now, repeat the same process for the remaining three tasks (functions) checkAgeRange, checkSpotsAvailability, and confirmRegistration.

An example of the input JSON is given below. It’s important to understand it since it affects the way the functions are implemented.

  • The JSON contains information about the child being registered, including its first name, last name, and date of birth.
  • It also includes details about the parents, the days of the week the child will be attending the daycare, and any additional information.
  "registration_info": { 
	"child": { 
  	"firstName": "Mohamed", 
  	"lastName": "Diallo", 
  	"dateOfBirth": "2016-07-01" 
	"parents": { 
  	"mother": { 
    	"firstName": "Aicha", 
    	"lastName": "Cisse", 
    	"email": "[email protected]", 
    	"phone": "123-456-7890" 
  	"father": { 
    	"firstName": "Ibrahim", 
    	"lastName": "Diallo", 
    	"email": "[email protected]", 
    	"phone": "098-765-4321" 
	"daysOfWeek": [ 
	"specialInstructions": "Mohamed has a peanut allergy." 

Each lambda function is described below:




  • Extracts registration information from the event
  • Checks that all required fields are present
  • Returns a success response if all checks pass, or an error message if a required field is missing


  • Extracts the child’s date of birth from the event and calculates the child’s age
  • Checks that the child’s age is within the acceptable range for the daycare
  • Returns a success response if the age check passes, or an error message if the child is not within the acceptable age range


  • Checks the availability of spots in the daycare
  • Returns a success response if there are spots available, or an error message if the daycare is full


  • Determines the fees based on the age range of the child and the start date (two weeks from the date of registration)
  • Confirms the registration and sends a confirmation message to the parents
  • Returns a success response with the confirmation message

The underlying implementation of each function is provided below:

checkInformation function

 import json 
 def checkInformation(event, context): 
	 registration_info = event['registration_info'] 
	 required_fields = ['child', 'parents', 'daysOfWeek'] 
	 for field in required_fields: 
    	if field not in registration_info: 
        	return { 
            	'statusCode': 400, 
            	'body': f'Missing required field: {field}' 

	 return { 
    	'statusCode': 200, 
    	'body': json.dumps(registration_info) 

checkAgeRange function

 import json 
 import datetime 
 def checkAgeRange(event, context): 
	registration_info = json.loads(event['body']) 
	dob = registration_info['child']['dateOfBirth'] 
	today = 
	dob_date = datetime.datetime.strptime(dob, '%Y-%m-%d').date() 
	age = today.year - dob_date.year - ((today.month, < (dob_date.month, 
	if age < 2 or age > 5: 
    	return { 
        	'statusCode': 400, 
        	'body': json.dumps('Child is not within the acceptable age range for this daycare.') 

	registration_info['child']['age'] = age 
	return { 
    	'statusCode': 200, 
    	'body': json.dumps(registration_info) 

checkSpotsAvailability function

import json 
def checkSpotsAvailability(event, context): 
	registration_info = json.loads(event['body']) 
	spots_available = 20  # This should be dynamically determined, not hardcoded 
	if spots_available <= 0: 
    	return { 
        	'statusCode': 400, 
        	'body': json.dumps('No spots available in the daycare.') 
	return { 
    	'statusCode': 200, 
    	'body': json.dumps(registration_info) 

confirmRegistration function

import json 
import datetime 
def confirmRegistration(event, context): 
	registration_info = json.loads(event['body']) 
	age = registration_info['child']['age']  # This was added in the checkAgeRange function 
	if age >= 2 and age < 3: 
    	fees = 800 
	elif age >= 3 and age < 4: 
    	fees = 750 
	elif age >= 4 and age < 5: 
    	fees = 700 
	else:  # age >= 5 
    	fees = 650 
	start_date = + datetime.timedelta(weeks=2) 
	confirmation_details = { 
    	'fees': fees, 
    	'start_date': start_date.isoformat() 
	response = {**registration_info, **confirmation_details} 
	return { 
    	'statusCode': 200, 
    	'body': json.dumps(response) 

With all this in place, we can start creating our daycare state machine using the Step Functions graphical interface.

The final state machine is given below, and let’s understand the major steps that led to this workflow:

State machine workflow for the daycare use case

State machine workflow for the daycare use case

Before we dive in, it is important to note that the statusCode field from the output of a lambda function is used to determine the next state in the state machine.

  • If the value is 200, it means that the check was successful, and we proceed to the next step.
  • If the statusCode is 400, then the check failed, in which case we return the relevant message depending on the function that executed the underlying task.

Check Information

  • The state machine starts at this step.
  • A lambda function is invoked to check if all the required information is present in the registration form.
  • If the information is complete, the process moves to the next step. If not, it ends with a fail state notifying that the information is incomplete.

Check Age Range

  • This step is reached only if the information check is successful.
  • Another lambda function is invoked to check if the child’s age falls within the acceptable range for the daycare.
  • If the age is within the range, the process moves to the next step. If not, it ends with a fail state notifying that the age is invalid.

Check Spots Availability

  • This step is reached only if the age check was successful.
  • A lambda function is invoked to check if there are available spots in the daycare.
  • If there are spots available, the process moves to the next step. If not, it ends with a fail state notifying that there are no spots available.

Confirm Registration

  • This is the final step and is reached only if there are spots available in the daycare.
  • A Lambda function is invoked to confirm the registration and calculate the fees based on the child’s age.
  • The process ends after this step with a success state, confirming the registration.

To learn more about Lambda functions, Streaming Data with AWS Kinesis and Lambda teaches how to work with streaming data using serverless technologies on AWS.

Create IAM Roles

The next step is to define the IAM roles so that the step functions can invoke our lambda functions. This is done by following these steps:

First 9 steps to create an IAM role

First nine steps to create an IAM role

The 11th steps to create an IAM role

The 10th and 11th steps to create an IAM role

This IAM role can be assigned to the state machine as follows, starting from the “Config” tab.

3 main steps to grant the IAM role

3 main steps to grant the IAM role

After saving, we should get the following message to see if everything went well.

Success message for the state machine creation

Success message for the state machine creation

Once we are satisfied with the state machine, the next step is to create it using the “Create” button located at the top on the right.

Illustration of the execution of the state machine

Illustration of the execution of the state machine

Deploying and Testing Your Workflow

Our workflow has been deployed, and now it is time to test the state machine. We will test two scenarios:

  • A failure case with a valid age range, in which case the child we are trying to register is more than 5 years old. This corresponds to the initial JSON.
  • A success case where the child is 3 years old.

Result of a success case

Result of a success case

Result of a failure case

Result of a failure case

Optimizing Your Step Functions

The optimization of any process starts by adopting the best practices related to that process, which can lead to performance improvement and cost-effectiveness. The following best practices can help get the most out of any AWS Step Function.

  • Performance Best Practices: These include strategies such as minimizing the number of state transitions, using appropriate timeout settings, and optimizing your AWS Lambda functions.
  • Cost-Effectiveness Best Practices: These include strategies such as using the right type of state machine (Standard or Express), managing AWS Lambda costs, and understanding and managing Step Functions pricing.


This article has provided a comprehensive guide to understanding and utilizing AWS Step Functions. It began by introducing the reader to AWS Step Functions and their key features and benefits.

The article then guided the reader through the process of setting up their AWS environment and navigating the AWS Step Functions interface.

Furthermore, it walked through the process of building its first AWS Step Function, from creating a basic workflow to deploying and testing it. The article also explored the advanced features and use cases of AWS Step Functions, before discussing how to optimize them for maximum efficiency and cost-effectiveness.

Wrapping Up

Our articles AWS, Azure and GCP Service Comparison for Data Science & AI and Introduction to AWS Boto in Python could be excellent next steps for further learning.

The first one provides a comparison of the main services needed for data and AI-related work, from data engineering to data analysis and data science, to creating data applications. This cheat sheet can help understand the landscape of cloud services for data science and AI across the three major platforms.

The second article provides an easy introduction to AWS Boto in Python, teaching how to harness cloud technology to optimize data workflow. This can be a great resource for anyone looking to automate their AWS operations using Python.

There are many services on AWS, and the key to mastering AWS Step Functions is understanding the application's requirements and using the right combination of AWS services and features to meet those requirements.

Photo of Zoumana Keita
Zoumana Keita

Zoumana develops LLM AI tools to help companies conduct sustainability due diligence and risk assessments. He previously worked as a data scientist and machine learning engineer at Axionable and IBM. Zoumana is the founder of the peer learning education technology platform ETP4Africa. He has written over 20 tutorials for DataCamp.


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